I'm delighted to announce that Leader Fables has been renewed for a second season! And by "renewed," I mean that Casey and I loved making season one of the show so much that we decided to do another one about a favorite topic of ours: intentional productivity. During this season, we're dedicating an episode to each of the Five Altitudes of Planning, including:

1. Weekly preparation
2. Daily planning
3. Quarterly reviews
4. Live planning & Annual reviews
5. Putting It All Together
6. Managing Margin (bonus episode)

We kick off the season with an overview episode packed with tips and strategies to help us prepare to plan our weeks.

Finally, this season, we're starting a show newsletter. Signup for the newsletter to receive exclusive content, and enter to win a free copy of two books: Free to Focus and Deep Work.

I'm super excited to announce a podcast that's been in the making for quite some time. It's called Leader Fables, and we think you'll like it. My cohost, Casey Clark, and I use the power of storytelling to examine leadership strategies and tactics. You will enjoy the stories and may even enjoy our commentary.

In the first six episodes, we discuss leadership topics through the lens of middle management, including:

1. Strategies for new leaders
2. Tips for building and inheriting teams
3. Developing team norms and rhythms
4. Strategic planning
5. Maintaining focus amid chaos
6. Team celebration

The first two episodes are available now, where all fine podcasts are found. Please give them a listen and let me know what you think. New episodes drop every Tuesday at 10 AM MT.

Over the last couple of years when traveling internationally, I have packed a separate “day bag” to use when out-and-about and I thought others might find the contents of my day bag of some interest. Usually the trips I take involve frequent multi-hour bus rides and I have found it invaluable to pack a small bag that includes travel necessities as well as some of the tools I use to get work done when away from my desk.

The Bag

I usually take two bags with me when I travel: a day bag and a larger backpack that accompanies me on the long plane rides. The key difference between the two bags is the larger one carries my laptop, which will not fit in the smaller day bag (nor would I want it to). When flying, I fold up the day bag and store it in my carry-on rollberboard luggage as I only ever need one of the two bags with me at any given time.

Put simply: my day bag contains a subset of the items packed in my backpack.

After trying a few different bags to serve as my day bag, I settled on an all-canvas brown messenger-style bag by Gearonic. It’s light, has plenty of pockets and ample storage. It’s easy to sling around one shoulder and is comfortable to walk with. Without question, it’s one of my favorite bags and the most inexpensive one I own.

Productivity Tools

I have strived to pack the minimum amount of technology in my day bag with the goal of keeping the bag relatively light and minimal. For example, I have deliberately chosen not to pack a power brick or an external battery to charge my iPad and iPhone as the tablet gets all-day battery life and in a pinch can be used to charge my iPhone using a USB-C to lightning cable.

There are two key pieces of technology I carry with me, they are the 2018 11” iPad Pro with Apple Pencil and Magic Keyboard, and the Amazon Kindle Oasis.

Over the last three years or so, the iPad has become a trusted productivity tool for me instead of just a media consumption device. While there is some work I can only perform productively on my Mac, I can do most things on the iPad, such as writing prose and status reports, reading and annotating PDFs, performing desktop-class web browsing, and processing email and Slack messages. Honestly, if I had to pick between owning an iPad or iPhone, I’d pick the iPad every day of the week and twice on Sunday.

My iPad is also equipped with a cellular radio. Fortunately, Google Fi includes international roaming at no attitional charge so I often have connectivity to the internet whereever I happen to be in the world.

Since getting my first Kindle back in 2008, my reading habits have changed dramatically. Being able to read in a comfortable position and have control over line spacing and font size on a screen that doesn’t strain my eyes has turned reading from a chore into joy. I couldn't imagine going back to reading voluminous paper books or performing marathon reading sessions on my iPad. I read over a 1,000 printed pages a month all on my Kindle Oasis.

In addition to packing an iPad and Kindle, I also pack a USB-C charging dock for my Apple Watch as well as my AirPods Pro. While my Apple Watch doesn’t often run out of battery in the middle of the day, it’s the one device for which I haven’t determined the best time to charge as I often use it as a my morning alarm. There have been moments when my watch has died mid-day—having a charger on hand for these rare occasions is nice. I also use my AirPods quite a bit, either paired with my iPad or iPhone, to listen to podcasts and infrequently music.

Lastly, I often carry the Apple USB-C Digital AV Multiport Adapter and the USB-C to to 3.5 mm headphone jack adapter as there are times when I need to transfer files to a friend’s USB dive or plug my iPad into a projector for a presentation. Admittedly, these times are pretty rare, however the adapters are light and easy to pack,

The Bare Necessities

A day bag wouldn’t be complete without packing necessities to get you through the day. I have found the following items to be very useful and often invaluable:

• Field Notes notebook. Whenever I need to jot down a note, or a thought, I’ll whip out my field notes notepad and jot it down. I’ll review the notebook later process any pertinent into my trusted systems for note taking or task management.
• Pens and a highlighter. Having a fine-point everyday pen that you like to write with is a must and you never know when you might feel the need to highlight a note in your field notes or a travel itinerary you received on a bus ride.
• Travel tissues and hand sanitizer. You never know when we’ll need a tissue and hand sanitizer is a must when in developing countries. I usually sanitize my hands before eating food and always after using an outhouse.
• Travel Tylenol and Carmex. I’ll admit, I don’t always drink enough water when traveling and therefore sometimes I get mild headaches. Having some Tylenol on hand during these moments is a god-send as is having chapstick to rub on sun-parched lips.
• Lens wipes. Anyone who wears glasses should carry a couple lens wipes to wipe sweat and gunk off glasses. They’re also useful for cleaning screens.
• Snacks. My snack of choice to pack in my day bag is fruit leather. You can usually find all-natural varieties that taste good and don’t dry out your mouth and, more importantly, give you a boost of energy or help you stave off hunger.

These items are placed the the front-most outer pockets of the bag for ease of access.

I love to travel and having a day bag with just the right things and no more has really helped me enjoy my time away from the confines of a hotel. It’s even helped me be a little more productive during down time without having to lug around all of my technology tools. My day bag is one of my favorite travel necessities and I couldn’t imagine going on another trip without it.

During the course of my workday, I paste dozens of web links into emails, Slack messages, iMessages, and my personal notes. I hate having to ⌘+Tab to Safari, hunt for the tab I need, click on the address bar, highlight & copy the tab’s URL, and then ⌘+Tab back to the app I was using and paste the link. This sort of context switching often interrupts my writing flow and train of thought.

To make this workflow a little bit easier, I devised a simple, but effective, TextExpander AppleScript snippet to grab and type the URL of the active tab in the front-most Safari window. Here it is:

tell application "Safari" to get URL of front document

This is useful most of the time, however there are instances when I’d like to get a list of all my open Safari tabs and pick the one I’d like to paste. With a little bit of AppleScript and Keyboard Maestro magic, this is pretty easy to accomplish.

Here’s the AppleScript I authored to display a pick list of open Safari tabs, devided by Window. Once a tab is chosen, it outputs the tab's URL:

-- Get a list of tabs in Safari
tell application "Safari"
  set _tabNames to {}
  set _tabURLs to {}
  set _frontTabName to name of front document
  
  -- Create a list of URLs separated by window
  set _windows to every window whose visible is true
  repeat with _window in _windows
    set end of _tabNames to "----------"
    set end of _tabURLs to ""
    
    repeat with _tab in _window's tabs
      set end of _tabNames to name of _tab
      set end of _tabURLs to URL of _tab
    end repeat
  end repeat
  set end of _tabNames to "----------"
  set end of _tabURLs to ""
end tell

-- Pick from the list of open tabs and output the choset tab's URL
set _currApp to (path to frontmost application as Unicode text)
tell application _currApp
  activate
  choose from list _tabNames with title "Safari Tabs" default items _frontTabName
  if result is not false then
    set _tabChoice to item 1 of result
  else
    return
  end if
  
  repeat with _i from 1 to the count of _tabNames
    if item _i of _tabNames is _tabChoice then return item _i of _tabURLs
  end repeat
end tell

Keyboard Maestro makes it easy to (1) run this script when a bit of text is typed (in my case .turl) and (2) paste the URL of the selected tab. For reference, here’s a screenshot of the macro I built in Keyboard Maestro:

Note: The "Execute AppleScript" action needs to be set to “Type Results” upon successful execution.

Hopefully these two shortcuts, designed to quickly grab a link from Safari, will help you as they have helped me stay in the flow and save a little bit of time in the process.